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Word – Managing Long Documents

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Date(s) - Enquire Now

All Day

The Quill Consultancy


This one-day course is appropriate for users who create long documents or compile chapters or files for reporting purposes.

Long documents (books, theses, manuals, reports) can present problems that you won’t find in shorter documents.

Longer documents are often more structured, containing several levels of headings, and the headings may be numbered.

It is more difficult to maintain a standard “look and feel” throughout a long document. Long documents are usually created over a longer period of time, and it could be easy to forget what formatting standards you were applying. Long documents may be created by more than one person, and each person might have elected to apply different formatting.

Long documents may contain components not found in shorter documents such as a Table of Contents, List of Tables/Figures, an Index, cross references, footnotes or endnotes.

This course is designed to concentrate on the many techniques to manage large documents.

Prerequisite skills/knowledge:

It is assumed you have attended our Intermediate Word course (or similar) or have the equivalent knowledge (see Word Intermediate course outline).

Topics include:

  • Tips on creating a long document – planning, file management and backups
  • Styles and Templates
  • Creating a Custom Toolbar
  • Using Outline View and the Document Map
  • Section Breaks and Section page numbering
  • Creating Table of Contents and Figures
  • Creating Separate Files and Merging Documents
  • Creating Table of Contents from Multiple Files
  • Using sequence fields for numbering
  • Locking and Unlocking fields
  • Footnotes
  • Creating Cross References
  • Inserting and using Captions
  • Bookmarks
  • Creating an Index
  • Inserting and Deleting Comments
  • Tracking Changes
  • Using Version control
  • Comparing and Merging documents

By the end of this course participants will have the skills to utilise the advanced features of Microsoft Word for managing long documents.